BAND CAMP LETTER 2019
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2020 Band Camp
This year's Band Camp will be held at Camp Taconic in Hinsdale, MA from Monday, August 17 through Sunday, August 23, 2020. Students are to report to Roslyn High School at 8:00 AM SHARP on Monday, August 17 and buses will depart immediately after loading. We will be taking coach buses to and from camp and will be arriving before lunch. We will return from Camp Taconic after dinner on Sunday, August 23, and will be arriving at Roslyn High School at approximately 11:00 PM.
IMPORTANT CAMP DOCUMENTS
Band Camp Payments
Payment 1 of $300 is due on or around March 1, 2020
Payment 2 of $300 is due on or around April 1, 2020 (FORMS DUE TOO!)
Payment 3 of $300 is due on or around May 1, 2020
Final Payment of $300 is due on or around June 1, 2020
*FULL REFUND DEADLINE IS July 1, 2020
All band camp forms (at the end of this letter) are due by April 1, 2020.
Checks MUST be made out to "Roslyn Marching Band Fans."
Students on free and/or reduced lunch get a reduced rate - you must be on the list.
Please e-mail me at or text (or call) my cell at 631-805-5171 as well to get the rate from me directly. As always, please keep your free/reduced lunch status between you and I -- it is confidential.
Band Camp Parent Sign-Ups
Our goal is to have this all filled as soon as possible. We need two parents in each bunk, each night. Please e-mail me at to sign up.
Last updated: Wednesday, June 5, 2019
Band Camp Parent Volunteer Explanation
Our Band Camp is special – combining learning with team building; during this educational, social, and fun week, we all bond and truly become a tight knit family (both student band members and parents). The culture and expectations are set. Because the routines are established, new parents can step in easily and be a tremendous help to the students. I will take the excellent culture we currently enjoy and hone/modify each year’s camp to make it a better experience for all.
We had band camp at Camp Echo for the first 8 years. Then, six years ago we started at a new camp, Camp Taconic, and we have obviously found a new home for our Band Camp. The location of Camp Taconic, in the Berkshires, is a wonderful locale for day trips, shopping, and the arts; there will be occasions, on a rotating basis, for parents to go into the surrounding areas during the day or evening to enjoy the area. We still need parents to help run and judge the afternoon and evening activities (and to participate in “Pie Mafia”), and we encourage the parents to watch the progress of our kids through the course of the week, but the required “on call” time is really necessary for the overnights when we need parents in the bunks. I am also flexible with parents coming just before bedtime to take on a bunk, especially if they have been chaperones with us before.
Meetings and Planning
I will run a parents meeting each morning after breakfast. Our band schedule starts out with basics, which the band staff will be running while the parents and I meet each morning after breakfast to discuss open items and plan out the day’s activities. I will also have the opportunity after dinner, about 7 p.m., for a recap/touch base with everyone.
We have established a structure in which the ”Lead Parent” will be the "go-to" person, answering questions and being in charge between those two meetings and at night, so that I can fully devote the balance of my attention to running rehearsals with the band.
Two parents are needed in each bunk each night from 11pm through wake up at 7:30am. The bunk chaperone’s job is to be a pair of eyes in the room, an adult to help watch over them in case there is an emergency. Bunk chaperones are not to be disciplinarians or the generals of your platoon. The process is simple -- If there are any problems in the bunks, the chaperone notifies me. We can rectify any issues in a few minutes. Our kids are great, so bunk chaperoning is a piece of cake. Before signing up for a slot you can look to see who is in that room on the bunk list. You can also switch around at camp. In the past, if parents asked to be in the bunk with their own children, we tried to accommodate that request, and we will try to do so again. However, depending on which parents volunteer to be chaperones this summer, we cannot commit that every parent will be in a bunk with his/her own child.
Extra Female or Male Chaperone at Camp
These are chaperones who are at camp, and will triple up in the bunks. They are there in case one of our bunk chaperones being suddenly called away on a personal issue.
Afternoon and Night Activity, and Pie Mafia
These parents will run the afternoon activities, the Pie Mafia for the day, and the night activities, as listed. Once again, since these activities are already established, it is pretty simple to coordinate. If you enjoy leading students and have done this before, it would be a perfect place for you to join in. Other parents, who are also Bunk Chaperones on those nights, will be there to help you.
This is a parent who has done at least two band camps with us, has a rapport with me, and can be an overseer of the parents. Do not feel intimidated - if you have previously volunteered as one of our band camp chaperones, you are well qualified to take on this role. As I stated, the camp staff is providing all snacks and water during the day, and a night snack of ice cream each night. This Lead Parent would help to organize/coordinate the afternoon and night activities and the Pie Mafia, and any other little things we decide on each day. They will also be the triage person who will decide if something has to be brought to me immediately, pulling me out of the rehearsal, or can wait until break time. This parent must also be a Bunk Chaperone on the nights for which he/she signs up.
Band Camp Updates are sent out on our Twitter site throughout Band Camp.
You can go directly to the site to see the updates (I have to approve you first) and/or also have texts sent to your phone throughout our camp and trips if you would like.